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Benefitting from a registered company address with virtual office

We offer virtual office solutions for businesses who require a registered office address, but want to do so without the costs associated with acquiring a premium office space, or the negative associations that can be driven from using your personal home address as the face for your business.

 

Companies House and HMRC advise by law that all UK companies should have a registered office address for all formal correspondence, as well and being displayed on your business stationery, website and for general public record. To qualify as a registered address, businesses must choose a physical location in the UK with a full postal address rather than simply using a PO Box.

 

So why choose virtual office?

 

Virtual office complies with all the key requirements, allowing you to use a prestigious address as your registered company address even if you are not permanently based within the building. Our Hold Everything offices are located in central London on Regent Street with a distinguished SW1 postcode. Choosing an address in a respected location provides you with a registered address that current and prospective clients will admire. This helps to ensure you create the perception of an established and confident business, which can help small companies and start-ups gain a strong reputation from day one.

 

Using virtual office for your mail

 

You can utilise your virtual office registered company address to receive all your company mail using our mail forwarding service to allow incoming mail to be filtered and directed on to your specific requirements as frequently as you wish. Our service is private and confidential and is ideal for business owners who run a company from their home address and do not wish to assign their personal family address to the business. It will also benefit companies whose employees are spread around the country allowing mail to be directed to multiple addresses.

 

Added extras…

 

In addition a virtual office solution has a number of other benefits to make the most off. One additional feature is the provision of a London telephone number which links to a telephone answering service. Through this number you will have a dedicated virtual receptionist who will answer the phone in the name of your company and either pass on calls directly or take messages from your clients. This continues to paint a professional picture for your business, which is essential when aiming to portray your services as both reliable and trustworthy.

 

One concern for those considering virtual office is worrying what clients will think if they discover you are not permanently based at your registered office address. However choosing a virtual office solution is actually perceived in a very positive way, showing you to be business savvy, contemporary and organised. Clients will respect your forward-thinking approach, plus virtual office is becoming more and more common which means it is not an unusual or surprising discovery to many people.

 

Last but not least….

Virtual office provides a huge financial saving to those companies who do not have the necessary need for a physical office. Many businesses have staff that work remotely from different countries or time zones, and even for UK based staff it is becoming more common to offer employees flexi-time hours and the option to work from home. These changes to the regular working environment, can allow you to employ the best staff for each roles and create a pleasant and enjoyable atmosphere for employees. The savings on office space can be put towards equipment, staff incentives and of course back in to the business.

 

Virtual office is a financially savvy and innovate business choice allowing you all the benefits of a prestigious registered company address with none of the high cost implications.

Virtual office – What’s the relevance?

While good old-­‐fashioned face-­‐to-­‐face meetings used to rule the business world, such an extravagance is becoming something of a rare occurrence. Cometh the digital era armed with conference calls, remote access IT, hot desking and more, the emphasis has turned to online networking. However, one thing remains important for the reputation of a business and that is how your perceived status reflects credibility, professionalism and prestige, and this why owning virtual office space is more relevant today than ever before.

Financial Gains

Our virtual office space solutions are suitable for a range of businesses, large or small, who would want to gain the benefits of a London W1 postcode, without the expense of physically leasing and maintaining a full time dedicated office in the high-­‐end (and high-­‐priced!) location of Regent Street.

The recession has seen a rise in young entrepreneurs and individuals running businesses remotely from home or from small office locations. There is a necessity for professionals to be savvy and place their business in the best position to get the benefits of a prestigious location in the most cost-­‐effective way.

The registered central London address and accompanying London telephone number are a major benefit to small start up companies and independent business owners who can gain a head start in the market from the professional image the virtual office address provides.

Personal Gains

Not only does the virtual office address allow your company to significantly lower overheads, but also provides busy business professionals with a solution to spending unnecessary hours commuting with the flexibility to work from home. Having more quality time at home with the people that are most important to you can make a real difference to your personal wellbeing and lifestyle, which has been shown to have a positive effect on your business life – it’s all about balance!

What Else?

Telephone answering services

With single or multiple remote work addresses our telephone answering service (to your dedicated London telephone number) allows you to centralise your incoming business calls. Callers receive a professional service which redirects calls to the appropriate contact with the option to maximise the company efficiency by filtering out sales calls. Again this is a bespoke service, which will be tailored to your individual company requirements.

Mail Forwarding

In addition we offer a bespoke mail forwarding service for your private and professional mail, allowing you to choose both the method and frequency your mail, parcels and packages are sent to suit your specific requirements.

Office Space

While face-­‐to-­‐face meetings are indeed increasingly rare, they are yet to become extinct. So you may be thinking, how do you utilise your ‘virtual’ space when a client wants a direct meeting? Even if it is only once in a blue moon! In addition to using your registered London address as a virtual office, with a package from Hold Everything you will have the flexibility to hold business meetings in a physical meeting space on Regent Street. Our prestigious London boardroom allows you to hold a meeting at your registered London address, keeping up the appearance of your office location with a real central London presence.

But what if I get ‘found out’?

Virtual office is a sophisticated form of business management, and rather than being perceived as a deceptive marketing tool, it is viewed as both a clever and sensible solution to unnecessary business costs. Clients and professionals will be impressed by a company that does not settle for the norm but looks to utilise methods which produce a professional, efficient and successful business.

So with pros that highly outweigh the cons, see what a virtual office solution from Hold Everything can do for your business today!

The importance of your business location

business location

In an age where modern technology, virtual office and cloud computing are taking over, many businesses are wondering if location still factors in to their company portfolio. Whilst some businesses certainly may rely less on being acknowledged for their location, we would argue that location, or at least perceived locality is still of prime importance to a dynamic business model.

Why is your business location important?

Having a business address in a premium location such Regent Street in London gives the perception of a successful, confident and professional company. Potential customers can feel safe in the knowledge that your business is both established and trustworthy based on a recognisable location.

As well as overall perception, choosing a location with a London address ensures you are seen to be at the centre of the UK and in a hub of technology, business and commerce. This means customers will be at ease in the knowledge that you are at the forefront of the modern world. Logistically it also means your address is easily accessible for vendors, ensuring your deliveries get received without complications.

Affording a physical office

So if location is important then why not just rent a premium office location? Well that’s simple – it’s a rent problem. The more premium the location; the greater the competition and therefore the higher the price. Whilst some larger companies can justify the spend, it is likely that the majority of small independents, entrepreneurs or start-up companies would not be able to meet the high rates demanded by central London office spaces.

So ultimately it’s a catch 22. A remote location may directly impact your bottom line by reflecting poorly on the perception of the company, and yet a premium location is unaffordable to most. So what are the alternatives?

Taking advance of virtual office

The modern day solution is choosing a virtual office. A virtual office allows you to use an external address as your own legitimate business address. This will be your registered address for your company and can be used on your business card and website, as well as for receiving your mail and linking to a London telephone number for your calls.

Virtual office allows you to gain all the benefits of a central London address without the expenses of renting an office space. Plus, rent is not the only cost that is eliminated. You will save on equipment such as desks and chairs, as well as skipping electricity and water bills for the building. The money saved can be utilised on staff training and resources to encourage successful remote working environments.

With a virtual office you also get the added benefits of meeting clients in a physical boardroom, which can be booked and used as your own. Our Regent Street offices have a professional environment with all the essentials you would expect to find in a fully furnished office.

Hold Everything offers you the use of a mail forwarding service so we can collect and forward on all essential mail as you wish, as well as a telephone answering service where your incoming business calls will be answered by one of our dedicated telephone receptionists, meaning you will never miss an important call again.

Make your location count

Location, location, location – despite a rise in virtual communications, perceived location is still important to customers and therefore an essential consideration for businesses. Choosing a virtual office solution allows you to have the dream location, without the associated price tag, as well as enjoying many other business benefits along the way!

How Virtual Office can grow your business

business offices

When you’re looking to grow your business, you need to put your company in the best possible position with an impeccable reputation and status. You also need to ensure you have the time, drive and money to put your resources in to business growth.

Virtual Office can help you achieve all of the above with minimal hassle and smaller financial outgoings than you are currently spending. Here are a few ways that choosing a Virtual Office solution can be the gateway to business expansion.

Top notch credentials

When a potential client starts to scope the field for their next business opportunity, the first thing they will look at are your credentials. How established is the company? Does it look reliable and trustworthy? Does it look professional?

At this early stage you can’t rely on your own personal skills to sell your business, so you need your credentials to do the work for you and get you a foot in the door. Choosing Virtual Office with Hold Everything provides your business with a prestigious company address on Regent Street in London, with a corresponding London phone number. This allows your business to look established, serious and reliable, all through your W1 postcode.

Never miss a new lead

As part of your Hold Everything package you can get a dedicated telephone receptionist who will answer every call you receive on behalf of your company. This ensures you never miss an important call, and in turn don’t miss out on a potential new customer. Your receptionist will answer the phone to your bespoke requirements being able to pass on any crucial calls to the correct member of your team as well as filtering through sales calls to save you time and interruption.

This service will again improve your credentials, establishing your company as a premium option and encouraging new business to thrive.

Extra money in the bank

Office space anywhere costs money. However a premium and established office address in London, costs a fortune! Virtual Office is a very cost effective solution for flexible and forward-thinking businesses. With modern technology allowing your staff to work from locations across the world a set physical office is often a waste of space as well as a waste of money. Money can be better spent on generating new business and improving essential services leaving Virtual Office to help both your reputation and your finances flourish.

Productive staff produce results

Studies have shown that working from home as well as working to flexible hours produces not only happier staff with a positive work-life balance but also more productive employees. By choosing a Virtual Office solution your team will be motivated to work to a higher standard and therefore produce the best results for your business.

Without being tied to an office space it also allows you to spread you net when hiring new staff, choosing the most qualified and ambitious members to join the team rather then being limited to those living in close proximity of the office. You will end up with the best staff, working to the best of their ability and subsequently growing the business to its maximum.

Time is in your hands

Time is one of the most important factors in running a business. Commuting to an office can often mean a couple of hours twice a day every day of the week which you could be putting to use in growing your business and also ensuring you keep a stable home life balance too. This is important both for you as the leader of your company but also for your staff who need to remain motivated to work.

In addition…

In addition Hold Everything offers a number of extra benefits to help your business succeed. You will receive a thorough mail forwarding service for all your letters and packages which will be held and dispatched to your requirements. It also answers one of the concerns of Virtual Office which is what to do when you need to have those critical face-to-face client meetings (however rare). Hold Everything offers access to a premium office space at the Regent Street address which you can book and use for business meetings as you please, ensuring there are no awkward situations despite your business working remotely.

Find out more about our range of Virtual Office packages to help your business grow today!

A day in a life of your Virtual office

What happens when your not there?

Your real office is at home, your virtual office is where customers and suppliers think you are – so what happens when your not really in your office.

The day starts early, normally the office is staffed from 7.30am the morning rush is a constant coming & goings of couriers with packages and documents, phone calls come and go, messages taken, emailed and calls patches through then the post is delivered to our door.

The special delivery letters arrive first, then anytime upto midday the normal mail arrives, all bagged up ready for the staff to sort. Daily we at Hold Everything your central London virtual office address supplier will receive approx. 3000 letters. The operation to sort is done by hand by the dedicated staff, mail is sorted into three piles.

Mailhold – for clients who visit the office to collect their mail

Mail forwarding – for those who we send the mail onwards and this can be anywhere in the world

Return to Sender – we still receive letters for past clients

After a few hours of sorting, the collection client mail is placed in their trays awaiting the arrival of clients to our Regent Street office and the task of forwarding the letters begins. As we provide a bespoke service as every client’s needs are totally different we have to ensure we get this area correct, some clients have daily forwarding, some have weekly forwarding.

Post is sent in different size envelopes and charged depending on size of envelope and weight in line with royal mail charges. Once re-enveloped and weighed the charges (where appropriate as we now offer all inclusive packages) are recorded and the letters ready for collection to be re-mailed to you.
Throughout this process the clients collecting come and go and the phone calls and couriers haven’t let up, they are still arriving as we are ready to finish for the day.

Royal Mail collect the mail and that’s another day done with.

Oh I forgot, the endless emails are answered.

Another day ends and the process will be duplicated tomorrow