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How Virtual Office can grow your business

business offices

When you’re looking to grow your business, you need to put your company in the best possible position with an impeccable reputation and status. You also need to ensure you have the time, drive and money to put your resources in to business growth.

Virtual Office can help you achieve all of the above with minimal hassle and smaller financial outgoings than you are currently spending. Here are a few ways that choosing a Virtual Office solution can be the gateway to business expansion.

Top notch credentials

When a potential client starts to scope the field for their next business opportunity, the first thing they will look at are your credentials. How established is the company? Does it look reliable and trustworthy? Does it look professional?

At this early stage you can’t rely on your own personal skills to sell your business, so you need your credentials to do the work for you and get you a foot in the door. Choosing Virtual Office with Hold Everything provides your business with a prestigious company address on Regent Street in London, with a corresponding London phone number. This allows your business to look established, serious and reliable, all through your W1 postcode.

Never miss a new lead

As part of your Hold Everything package you can get a dedicated telephone receptionist who will answer every call you receive on behalf of your company. This ensures you never miss an important call, and in turn don’t miss out on a potential new customer. Your receptionist will answer the phone to your bespoke requirements being able to pass on any crucial calls to the correct member of your team as well as filtering through sales calls to save you time and interruption.

This service will again improve your credentials, establishing your company as a premium option and encouraging new business to thrive.

Extra money in the bank

Office space anywhere costs money. However a premium and established office address in London, costs a fortune! Virtual Office is a very cost effective solution for flexible and forward-thinking businesses. With modern technology allowing your staff to work from locations across the world a set physical office is often a waste of space as well as a waste of money. Money can be better spent on generating new business and improving essential services leaving Virtual Office to help both your reputation and your finances flourish.

Productive staff produce results

Studies have shown that working from home as well as working to flexible hours produces not only happier staff with a positive work-life balance but also more productive employees. By choosing a Virtual Office solution your team will be motivated to work to a higher standard and therefore produce the best results for your business.

Without being tied to an office space it also allows you to spread you net when hiring new staff, choosing the most qualified and ambitious members to join the team rather then being limited to those living in close proximity of the office. You will end up with the best staff, working to the best of their ability and subsequently growing the business to its maximum.

Time is in your hands

Time is one of the most important factors in running a business. Commuting to an office can often mean a couple of hours twice a day every day of the week which you could be putting to use in growing your business and also ensuring you keep a stable home life balance too. This is important both for you as the leader of your company but also for your staff who need to remain motivated to work.

In addition…

In addition Hold Everything offers a number of extra benefits to help your business succeed. You will receive a thorough mail forwarding service for all your letters and packages which will be held and dispatched to your requirements. It also answers one of the concerns of Virtual Office which is what to do when you need to have those critical face-to-face client meetings (however rare). Hold Everything offers access to a premium office space at the Regent Street address which you can book and use for business meetings as you please, ensuring there are no awkward situations despite your business working remotely.

Find out more about our range of Virtual Office packages to help your business grow today!

A day in a life of your Virtual office

What happens when your not there?

Your real office is at home, your virtual office is where customers and suppliers think you are – so what happens when your not really in your office.

The day starts early, normally the office is staffed from 7.30am the morning rush is a constant coming & goings of couriers with packages and documents, phone calls come and go, messages taken, emailed and calls patches through then the post is delivered to our door.

The special delivery letters arrive first, then anytime upto midday the normal mail arrives, all bagged up ready for the staff to sort. Daily we at Hold Everything your central London virtual office address supplier will receive approx. 3000 letters. The operation to sort is done by hand by the dedicated staff, mail is sorted into three piles.

Mailhold – for clients who visit the office to collect their mail

Mail forwarding – for those who we send the mail onwards and this can be anywhere in the world

Return to Sender – we still receive letters for past clients

After a few hours of sorting, the collection client mail is placed in their trays awaiting the arrival of clients to our Regent Street office and the task of forwarding the letters begins. As we provide a bespoke service as every client’s needs are totally different we have to ensure we get this area correct, some clients have daily forwarding, some have weekly forwarding.

Post is sent in different size envelopes and charged depending on size of envelope and weight in line with royal mail charges. Once re-enveloped and weighed the charges (where appropriate as we now offer all inclusive packages) are recorded and the letters ready for collection to be re-mailed to you.
Throughout this process the clients collecting come and go and the phone calls and couriers haven’t let up, they are still arriving as we are ready to finish for the day.

Royal Mail collect the mail and that’s another day done with.

Oh I forgot, the endless emails are answered.

Another day ends and the process will be duplicated tomorrow

PO Boxes vs a Virtual Office

Money, money, money, we all want it but we don’t all have it available to spend on luxuries such as a serviced office in an enviable location. This means that working remotely or from home is becoming increasingly popular for businesses who wish to tighten their belts to survive in the current economy, save time on unnecessary commuting, and let’s be honest, enjoy a few more of those home comforts too!

A recurring problem for businesses is having an address available which is suitable for impressing potential clients, as well as being secure – many people may not want their home address plastered over business cards, advertising and so on to respect the privacy of their personal life and family.

Well then, why is using a PO Box not the perfect choice you may ask? They are professional (when compared to a home address), convenient and secure. Sounds great right? Until you consider the following issues:

A PO Box is….
• Expensive: Having a PO Box doesn’t come cheap, with current rates at £244 p/a collection and delivery at £303, it isn’t really fitting with the money savvy business world.
• Impersonal: People like people, they like knowing they are contacting an individual at a business and a PO Box address can appear ambiguous.
• Suspicious: Do people ‘trust’ a PO Box? It could seem as if you are hiding behind a mask, which in turns raising the notion of ‘Why? Do they have something to hide?’
• Unprofessional: A PO Box is not a substitute for the professional merits of a prestigious office address.

These issues could make potential clients wary of the business and in some cases may even deter these customers from getting in contact, choosing to go with a competitor with a registered business address that they trust.

Unfortunately it is a struggle to find alternatives that do not possess a baggage of additional problems of their own. Renting a serviced office will not only give your bank balance a heart attack, but incur all the same old problems of time wasting, stress and inconvenience which result in a negative effect on your lifestyle. Whilst turning to a freepost solution is again expensive, unprofessional and outdated.

The Modern Alternative – Virtual Office!
Choosing a virtual office solution with Hold Everything is a fantastic alternative, as you get the added bonus of using a prestigious registered business address on Regent Street, London.

So whilst a PO box may have had some selling points a virtual office is far more professional, benefitting from a prestigious W1 post code, more convenient, with our efficient mail forwarding service that filters for unwanted junk mail and only sends on what you require, and as mail is dealt with to your particular requests you also benefit from a safe and secure process.

To top it off, you will receive a range of other benefits including a professional telephone answering service, use of our flexible London boardroom to hold meetings, and in comparison with the high prices of using a PO Box our prestigious forwarding address is actually cheaper.

So when considering whether to use a PO Box over Virtual Office the question is…
Do you really want to give your business a mask to hide behind, or instead present an established and prestigious identity to be proud of?

Tags: PO Box / serviced office / business / businesses / Virtual Office / virtual office solution / prestigious registered business address / Regent Street, London / W1 post code / telephone answering service / London boardroom / prestigious identity

How to successfully run a Virtual Office…

virtual office boardroom table on beach, working remotely from home or on holiday

Virtual Office is the future. Numerous studies and articles have reported a rise in productivity for your employees and positive results for businesses who choose to operate outside of a traditional work environment. In other words, if you’re running a Virtual Office then ‘you’ are the future.

To those used to a conventional business set up, Virtual Office can be daunting. So here are some helpful hints and tips on how to successfully run a Virtual Office and most importantly how to make the most of it.

One of the key benefits of a Virtual Office solution is the ability to employ a diverse and talented workforce. Without the constraints of specificlocation, you can hire your employees from anywhere in the country, allowing you to pick the most qualified and enthusiatic rather than the most convenient.

So you’ve got your extended team of skilled individuals spread across the country, now the first challenge:

How do you manage your team?

First and foremost Virtual Office is all about social collaboration. Communications channels such as Skype, FaceTime, Google hangouts and other online instant messaging platforms are a fantastic way to keep in touch with your team. Although Virtual Office allows a flexible working approach it is important that you are still seen as the boss. Confirm some ground rules for your staff with a regular scheduled catch up using a platform of your choice. This allows you to keep on track of their goals, progress and keep connected to your employees.

Another key tool for a successful Virtual Office business is using an appropriate file sharing service. The emergence of cloud hosting platforms has allowed businesses to share and update documents in real time without the need of single server. All you need is an internet connection and employees from around the country can be sharing and working on the same documents, therefore keeping up to date and on track with your schedule. This allows you as the business owner to track progress within a common area.

Keeping up appearances

Although Virtual Office is all the rage, the concept of running your business from home can be seen as unprofessional and associated to less established businesses. To make the most of your Virtual Office you can utilise the registered London address on Regent Street as your offical business contact. Not only can you use the address but you will also have a dedicated London telephone number for your company. This gives off a professional vibe to potential clients putting their mind at ease that the business is both recognised and trustworthy.

You then need to use the service to your advantage clearly setting out a guide for mail forwarding, so all your business mail can be sorted through and sent on to an address of your choice. Hold Everything also offers a telephone answering service, this means not only do you have a London number to use but your virtual assistant will answer the phone on behalf of your company, take messages and direct important calls on to the correct contact. This means you will never miss a call again and save critical time getting distracted by sales calls.

Many people think that running a business from home can only related to a one-man job however I hope to have shown how Virtual Office gives a solution for all companies, big or small, with benefits to cost, flexibility and efficiency when managed well to make the most of your Virtual Office package.

10 ways Virtual Offices can lead to increased creativity and productivity

Virtual offices like Hold Everything are becoming more and more popular especially among young start-up companies, as well as innovative and entrepreneurial businesses. The ability to operate with flexibly you can build a strong remote workforce and promote a happy working environment resulting in creative thinking and increased productivity

Here are our list of 10 ways a virtual office could help your business:

1.   Flexibility

Whether you are the big boss or a part time employee, having the flexibility to work from any place, at any time, encourages you to work to deadlines and use your time resourcefully.

2.   Freedom

Flexibility links directly to freedom. Whether this is freedom to travel, to work from home, or to manage a family – a virtual office solution is the perfect way to create a reputation for your company with a London business address without being tied down to an office, increasing job satisfaction for yourself and your employees.

 

woman working from home with a virtual office in london

Working from home with a virtual office in london

3.   Value for money

Owning an office (particular with a premium London address) comes at a huge financial cost. A Virtual office eliminates the need for a physical office, whilst retaining the benefits; including a registered business address, mail forwarding service and even a dedicated receptionist, but at a significantly cheaper cost. The money saved can be spent on motivating staff with excellent equipment as well as rewards and bonuses.

4.   Environment

Having the option of choosing your own working environment, whether it is your favourite cosy coffee shop or in the comfort of your own home, means you are in a setting which works for ‘you’. Everybody is different so a traditional office environment could be distracting and uninspiring to many members of staff. A comfortable setting allows increases performance, gets the creative juices going and works flexibly to the individual.

5.   Accessibility

An office environment narrows your staff in to a rigid regime with a ‘9-5 working day’ philosophy. Choosing a virtual office package promotes an accessible working culture where your company can operate at any time of day (24/7 if need be!) This is especially useful for parents who have to work around family commitments, as well as working with colleagues and clients in different time zones around the world.

6.     No commute

Commuting to and from an office wastes valuable working time and will inevitably be both stressful and tiring. With the commute time gone, you will can start work feeling fresh and energised leading to voluntarily longer working hours from employees. Without a commute in the evening this also allows everyone to spend more time with friends and family which will lead to a happier team.

7.   Wide pool for recruitment

When you are office based you a limited by location, demographic and personal set up for potential employees. The flexibility of a virtual office service allows you to open up your recruitment base to people living anywhere in the country, or even anywhere in the world. Having access to the crème de la crème of talented individuals will create a more productive, diverse and determined workforce.

8.     Dedicated receptionist

Many feel that a bonus of an office is having a receptionist who will create a profession front for your company as well as dealing with administrative duties. However you may not know that virtual office can provided a dedicated receptionist who will answer the phone in a professional manner on behalf of your company and sift out those unwanted sales calls. Business calls will then be reviewed and passed directly on to the correct person. This gives your company valuable credibility but also avoids unwanted disruptions in your productive day.

9.     Meeting room service

For those times where you need to have a physical meeting with a client, Hold Everything offers a flexible meeting room service, allowing you to take over our professional boardroom within our office space on Regent Street in Central London. Whilst not being tied in anyway to a physical office, the boardroom is a great utility to use at your disposal, great for creative brainstorming or professional business meetings.

10. Happiness = Productiveness

The flexibility of location and freedom from formal structure gained from virtual office will result in a much happier and upbeat working team. A recent study from the University of Warwick has shown that happiness made people around 12% more productive in their working life*. Choosing a virtual office solution for your company will lead to increased morale letting your creativity and productivity increase exponentially.

 

TAGS: Virtual office solution / business / entrepreneurial / start-up companies / innovative / London business address / premium London address / registered business address / mail forwarding service / dedicated receptionist / virtual office package / virtual office service / credibility / professional manner / Regent Street / Central London / professional business meetings

REFERENCE:

* http://www2.warwick.ac.uk/fac/soc/economics/staff/eproto/workingpapers/happinessproductivity.pdf