Category Archives: Virtual Office

Message from The team at Hold Everything – Virtual Office Address in Regent Street, London

This week sees the team expand and we welcome Mollie to the company.

Mollie graduated from the University of Kent in July 2016 with a 2.1 in Criminology. She is here to assist the team with a focus on Compliance, her studies should help with this area and she will also be regularly assisting the social media team and here’s her first blog.

 Virtual office became my reality.

 My life has changed dramatically in the past six months. I have gone from a university student: working hard and hardly working, with the hopes of passing my exams and dissertation with flying colours, and having hopes of travelling the world and partaking in adventure after adventure, including lying on white sandy beaches drinking smoothies and cocktails throughout the day, and of course seeing the sights. To a post-graduate who moved back home with my parents and got a part time job to fill the time and fill my pockets. However, a few months down the line reality set in, and I found myself thinking ‘this part time work life of being a waitress and cleaning up after people is not all I thought it would be’. The lie in may have been a significant pro, but the pay and the lack of brain cells being stimulated were a HUGE con. I assumed after five or six months and I would be ready to take off for adventure and not look back, but then I got to thinking: why do I have to go now? Why not wait, acquire some life and work experience, get older get wiser and then go.

So when the opportunity arose to work full-time in a prestigious virtual office company based in the centre of the London, the city I am lucky enough to call home I did not hesitate. So now I sit at my desk in my new office, with my new colleagues, listening to the sound of the London’s Regent Street hustle and bustle blaring through the window, and I am really enjoying it (so far! It’s my second day – I’ll let you know). However, whilst starting a new job, joining the work force and becoming a professional is exciting, it is also scary and nerve racking too. On your first day your quiet and shy and at first you feel like a helpless puppy waiting for people to tell you what to do and hovering around anything and anyone that may make you understand what is going on. The overload of information is a lot to take in, deciphering which mail forwarding service or telephone answering system certain clients chose. But as the weeks go on my responsibilities will grow and hopefully things will begin to fall into place and company names will become more familiar, and as long as the nerve endings and synapses in my brain are active I’m happy!

Working within a virtual office for just two days has opened my eyes to how the business world works. You don’t need a flamboyant or modern office to compete with the big corporations. Instead you can work from home, abroad, or even a smaller office outside of London and still be a viable contender in the world of business. Without a London address a company can possibly be seen as removed from the business hub, whilst by using a virtual office in the centre of London you achieve a perception of professionalism, expel success, and appear as a serious business contender.

My aim within the next few weeks is to have developed my knowledge on virtual offices and the positive attributes they can bring to a company, as well as working on compliance and understanding from inside the office what information and checks are needed to ensure companies can register their business with Hold Everything.

Till Next time.


The what, how and why of virtual office

Regent street virtual office london

You have most likely heard the term ‘virtual office’ being used quite frequently in the business world, but may not have managed to truly grasp the concept. To help you out, here’s our quick guide to the what, how and why of virtual office.

What is virtual office?

Virtual office is a business location which only exists ‘virtually’.

But what does this mean…? A virtual office setup allows business owners and their employees to work together in a collaborative digital space whilst based in any location in the world without the requirement of a fixed office space. Businesses can utilise modern technology from emails and teleconferences to cloud servers and Skype to not only work together as a team, but also work with clients and hold digital meetings.

How to run your business with a virtual office?

When your office is operating in a purely virtual environment, the question falls to how you can continue functioning like a normal business. This is where the virtual office services of Hold Everything come in to play. By providing your business with a registered office address that offers a bespoke mail forwarding service you can retain the perception of a singular stable base for your business, where mail is sorted and forwarded on within the UK or internationally.

You can also take advantage of services such as a virtual receptionist who will answer calls in the name of your company and pass them on to the correct person within your business. Your receptionist will answer every call and pass on messages when you are unavailable. This means you can avoid any awkward situations of unanswered calls or missed messages which could occur away from a set working environment

Whilst running your business as a virtual office you can also utilise meeting rooms when you need to meet with a client face-to-face. Hold Everything have a range of functional boardrooms for hire equipped with all your business essentials.

Most importantly… Why should you choose virtual office?

There are many different reasons why businesses are choosing a virtual office solution. Many businesses in the modern world lend themselves to operating in a virtual environment, with clients and employees spread far and wide. This allows staff to be hired around the world and flexible working hours and locations to be offered up.

A virtual office means there is no need for daily commuting. This can mean employees are gaining precious hours that would have been spent on trains, helping the environment by reducing pollution or saving money on transport and parking. The time saved means yourself and your employees can enjoy a better work/life balance leading to a happier and more productive team environment.

The money you will save on office expenses can make all the difference to a start up business where choosing to sign a lease or get a mortgage for an office space can be a daunting experience. Virtual office is the cheapest way to run your business, whilst not compromising on quality or performance. A tailored registered office address from Hold Everything could also enhance the perception of your company with a London address on Regent Street being held in high regard by potential clients.

With the additional services provided by Hold Everything, choosing a virtual office setup does not have to limit your functionality as a business, but instead gives you a new found flexibility which may not be possible in a restricted office environment.

So, in a nutshell that is the what, how and why of virtual office, for any other questions get in touch or explore our packages to see how virtual office can work for your business.

3 ways to make the most of Virtual Office

virtual office on regent street

Virtual Office has a number of great benefits and these can be utilised by any number of companies from a wide range of sectors.

Here are 3 of our essential tips to help you make the most of your Virtual Office solution, from how to manage your Virtual Office business and optimise on some of the benefits, through to successfully communicating and interacting with your employees.


It’s business as usual!

When you choose a Virtual Office package from Hold Everything this entitles you to use our prestigious London address on Regent Street as your registered business address. This can allow your company to be immediately respected and taken notice of without a client judging you for lacking a credible address.

However, importantly this is your address. You don’t need to hide it (or necessarily show it off). The beauty of Virtual Office is that you have a dedicated high end address to give to clients, use on your website, accept mail to, and so forth – but this should not have interfere with the way your business is run. Use the address as you would a real office address, it should become part of who you are as a company.


“How can I help you?”

One key benefit you can take advantage of as part of your Hold Everything package is a dedicated telephone receptionist. Whether you are a small start up one-man show, a business owner working from your family home or part of a team who work remotely from various locations – lacking a constant available telephone line can be a major disadvantage. It can also feel less professional to give out your home or mobile number to potential clients. With Virtual Office you will receive a specific London telephone number which is answered in your company name and dealt with to your bespoke requirements.

As well providing a professional front for your business, your receptionist will make sure that a client call never goes unanswered or through to voice mail. They can either pass the call through to a chosen employee when available or take a message on your behalf. Either way your clients will feel well looked after and understood.


At your fingertips…

Technology is essential to successful communications. Having the flexibility to work from home and hire staff from anywhere in the world is a huge benefit of Virtual Office, but you want to ensure you still feel engaged with and connected to your employees as well as your clients.

There are so many methods at your disposal which make working in a virtual team both easy and efficient, from conference calls or Skype, to Dropbox or Google docs, there is a new generation of communication technologies upon us to be utilised.

Explore the virtual opportunities

These are just a few of the many ways you can get the most out of the benefits of Virtual Office. You can also use the mail forwarding service, hireable meeting space and have the opportunity to save both money and time for your business.

How a Virtual Office could enhance your staff force

Business man working remotely mobile

To turn a good company in to a great company, you require exceptional staff. They are the bread and butter that make your business not just function, but deliver and are therefore pivotal to any company of any size.


The problem many office-based companies encounter is finding the right staff in the right location. Working from a set location you are limited to those who live within or are willing to travel to your office base. Using a Virtual Office to run your business you can have a registered London address without the need for your team to be located in one place. This gives you the flexibility to employ staff not only from anywhere in the country but potentially from anywhere in the world. You can focus on choosing the best employees based on their skills, ability and experience, rather than your search being narrowed by their proximity to the nearest tube stop!


Another benefit for employees choosing to work for a company utilising a Virtual Office solution is a flexible working day. Without being confined to an office, many employers can offer more lenient hours allowing employees to have a much better work-life balance. Flexible working conditions have been shown to result in staff who are not only happier in their job but also more productive during their working hours.


These discoveries about productivity are surprising to some, as an old fashioned view of those working from home are visions of your employees lounging about in their pyjamas and signing off at 3pm! However giving staff the opportunity to work from their home or a location of their choice gives them the responsibility to manage their time and their workload which often leads to voluntarily working longer as well as more productive hours.


As well as being more attractive to potential staff, Virtual Office has a number of other benefits. Hold Everything offers a prestigious Regent Street address for your company without the expensive overheads of renting an office space in the city. Along with your business address you will also get the perks and benefits of a dedicated telephone receptionist, mail forwarding services plus a hireable meeting space when you need to meet face-to-face with clients.


Your virtual receptionist will take messages and handle calls to your bespoke requirements, filtering out unwanted calls but also acting as a receptionist to all of your staff this means your employees can have their calls managed for them and make sure they never miss a vital message. Yet another perk of Virtual Office.


Business man working remotely mobile

Working remotely

Your staff make up the forefront of your business, so why settle for second best. Try out a Virtual Office package and make the most of your companies potential!


When Is Your Next Meeting?

Need space for a meeting?

By having a virtual office, it is more than likely that your business is running from an out of London location.

Your location base appears as London, perhaps even your telephone lines appear as an inner London location this can often become a problem when client’s want to meet with you face to face.

Our solution…

The Regent Street office offers a prestigious boardroom within ‘your’ London office. This way you are sure never to miss an important meeting while holding up the foundation of your Central London presence.

Located less than a 2 minute walk from Oxford Circus station which is accessable via three different underground lines, our office is easily accessible and has lift facilities for disabled access.

So what we offer…

  • A 10 capacity boardroom that is self-contained with blinds for extra confidentiality comes complete with WIFI/PROJECTOR/FLIPCHART (on site scanner & printer facilities are also available).
  • Tea, coffee, water & other selected refreshments are available
  • Our meeting room is available from 9am-5pm Monday – Friday (other times are available at special request)

Make the benefits of having your virtual office work for you, without the cost and time consumption of renting an actual office.

To discuss more details contact the Regent Street team on 020 7580 4242