Category Archives: Virtual Office

3 ways to make the most of Virtual Office

virtual office on regent street

Virtual Office has a number of great benefits and these can be utilised by any number of companies from a wide range of sectors.

Here are 3 of our essential tips to help you make the most of your Virtual Office solution, from how to manage your Virtual Office business and optimise on some of the benefits, through to successfully communicating and interacting with your employees.

#1

It’s business as usual!

When you choose a Virtual Office package from Hold Everything this entitles you to use our prestigious London address on Regent Street as your registered business address. This can allow your company to be immediately respected and taken notice of without a client judging you for lacking a credible address.

However, importantly this is your address. You don’t need to hide it (or necessarily show it off). The beauty of Virtual Office is that you have a dedicated high end address to give to clients, use on your website, accept mail to, and so forth – but this should not have interfere with the way your business is run. Use the address as you would a real office address, it should become part of who you are as a company.

#2

“How can I help you?”

One key benefit you can take advantage of as part of your Hold Everything package is a dedicated telephone receptionist. Whether you are a small start up one-man show, a business owner working from your family home or part of a team who work remotely from various locations – lacking a constant available telephone line can be a major disadvantage. It can also feel less professional to give out your home or mobile number to potential clients. With Virtual Office you will receive a specific London telephone number which is answered in your company name and dealt with to your bespoke requirements.

As well providing a professional front for your business, your receptionist will make sure that a client call never goes unanswered or through to voice mail. They can either pass the call through to a chosen employee when available or take a message on your behalf. Either way your clients will feel well looked after and understood.

#3

At your fingertips…

Technology is essential to successful communications. Having the flexibility to work from home and hire staff from anywhere in the world is a huge benefit of Virtual Office, but you want to ensure you still feel engaged with and connected to your employees as well as your clients.

There are so many methods at your disposal which make working in a virtual team both easy and efficient, from conference calls or Skype, to Dropbox or Google docs, there is a new generation of communication technologies upon us to be utilised.

Explore the virtual opportunities

These are just a few of the many ways you can get the most out of the benefits of Virtual Office. You can also use the mail forwarding service, hireable meeting space and have the opportunity to save both money and time for your business.

How a Virtual Office could enhance your staff force

Business man working remotely mobile

To turn a good company in to a great company, you require exceptional staff. They are the bread and butter that make your business not just function, but deliver and are therefore pivotal to any company of any size.

 

The problem many office-based companies encounter is finding the right staff in the right location. Working from a set location you are limited to those who live within or are willing to travel to your office base. Using a Virtual Office to run your business you can have a registered London address without the need for your team to be located in one place. This gives you the flexibility to employ staff not only from anywhere in the country but potentially from anywhere in the world. You can focus on choosing the best employees based on their skills, ability and experience, rather than your search being narrowed by their proximity to the nearest tube stop!

 

Another benefit for employees choosing to work for a company utilising a Virtual Office solution is a flexible working day. Without being confined to an office, many employers can offer more lenient hours allowing employees to have a much better work-life balance. Flexible working conditions have been shown to result in staff who are not only happier in their job but also more productive during their working hours.

 

These discoveries about productivity are surprising to some, as an old fashioned view of those working from home are visions of your employees lounging about in their pyjamas and signing off at 3pm! However giving staff the opportunity to work from their home or a location of their choice gives them the responsibility to manage their time and their workload which often leads to voluntarily working longer as well as more productive hours.

 

As well as being more attractive to potential staff, Virtual Office has a number of other benefits. Hold Everything offers a prestigious Regent Street address for your company without the expensive overheads of renting an office space in the city. Along with your business address you will also get the perks and benefits of a dedicated telephone receptionist, mail forwarding services plus a hireable meeting space when you need to meet face-to-face with clients.

 

Your virtual receptionist will take messages and handle calls to your bespoke requirements, filtering out unwanted calls but also acting as a receptionist to all of your staff this means your employees can have their calls managed for them and make sure they never miss a vital message. Yet another perk of Virtual Office.

 

Business man working remotely mobile

Working remotely

Your staff make up the forefront of your business, so why settle for second best. Try out a Virtual Office package and make the most of your companies potential!

 

When Is Your Next Meeting?

Need space for a meeting?

By having a virtual office, it is more than likely that your business is running from an out of London location.

Your location base appears as London, perhaps even your telephone lines appear as an inner London location this can often become a problem when client’s want to meet with you face to face.

Our solution…

The Regent Street office offers a prestigious boardroom within ‘your’ London office. This way you are sure never to miss an important meeting while holding up the foundation of your Central London presence.

Located less than a 2 minute walk from Oxford Circus station which is accessable via three different underground lines, our office is easily accessible and has lift facilities for disabled access.

So what we offer…

  • A 10 capacity boardroom that is self-contained with blinds for extra confidentiality comes complete with WIFI/PROJECTOR/FLIPCHART (on site scanner & printer facilities are also available).
  • Tea, coffee, water & other selected refreshments are available
  • Our meeting room is available from 9am-5pm Monday – Friday (other times are available at special request)

Make the benefits of having your virtual office work for you, without the cost and time consumption of renting an actual office.

To discuss more details contact the Regent Street team on 020 7580 4242

A message from Richard Cooper – Is Social Media destroying your business?

 Social Media is bad for your business?

I personally believe that Social Media, used properly can be and IS extremely powerful for a business.

There are a number of businesses who claim to be Social Media “Gurus” and many businesses will use them.  Other businesses don’t see the point.  I’m one of the middle people.  I greatly see and benefit from the value of social media.  I work with businesses who support my strategy, however there are certain tasks I keep “in – house”.   Why am I sharing this?

Well this week I saw a comment on a Facebook page that has done damage to their business. The sad thing is, they probably don’t realise it.

Virtual Office - Steps for Succes

A friend of my contact put a comment on their wall enquiring about some work they needed doing.  In my book if someone is going public with a desire to do business from you, it’s a massive buying signal.

Instead of taking the conversation off line to negotiate – the response I (and probably the 600+ friends this person has on Facebook) saw was along the lines of.

“Yes that’s fine, if I can be bothered to contact you, and if you can wait until I’m ready, it’s your call”

It wasn’t this word for word; it actually came across a little sharper.  This is, however, how I read it. I wonder how their other contacts saw it.

I met up with one of these contacts a couple of days later and interestingly enough the comment came up in conversation.  Shockingly he had decided after that comment to no longer do business with this person.   He said he never wanted to be treated like that!

Is this hasty or is this the way that real-time business has now become?  I would strongly suggest that how we portray ourselves online – especially on sites such as Facebook where personal meets professional.

Do they have any idea?  Should I tell them?  Are they a business person and do they have ANY idea the damage they have done?

My top tips for this week are based on social media.

1)      Stay professional, as the saying goes “Face it, don’t Facebook it”.  Even with friends and family, the words you write stay forever.

2)      Remember how you write something, is not necessarily how it will be seen by others.

3)      Never EVER underestimate how a “bad moment” could turn your business on its head.

 

Whether there was history behind this relationship, or an “in joke”, business has been lost.  Think about how YOU want to be seen.

Until next time

Richard Cooper – virtual office visionary

Follow me @holdeverything1

 

 

Happy New Year from Richard Cooper….

I hope you had an amazing festive season.

As we begin a new year I am pleased to announce (for anyone who doesn’t know) that I married in December.   A day I will remember for the rest of my life.

It’s fair to say that in the run up to the big day, there was a huge amount to plan and it was a very stressful time for both of us and even our families.   But the day went perfectly, and we enjoyed an amazing honeymoon in Thailand.  For anyone who hasn’t visited Thailand, I highly recommend it.

The thing about being on a break is that I usually have my best business ideas when I finally stop to relax.  This break was no different, but that isn’t what I want to share today.

What I found in Thailand was an extremely service orientated culture.   Nothing was too much trouble. There wasn’t one person I met who didn’t go out of their way to make sure my break was the very best it can be.    The people I met weren’t cash rich or money orientated which surprised me even more.  I spent a lot of time thinking about how they do this, because it looked so effortless.      I really wondered how they managed this balance, and genuinely meant their kindness.

I met  with one of my suppliers on my return and was explaining this to her.  I asked her if she had any ideas as to how such a calm outlook on life, and business could be achieved, even when it was clear that in some areas, they lead a life that some of us would look at and consider very simple, possibly even underprivileged.    She looked at me and said “Maybe they don’t sweat the small stuff – and you know, it’s ALL small stuff”.

Asking where on earth she got this phrase from, she shared that she had read a book entitled exactly that.  “Don’t sweat the small stuff – and it’s all small stuff”. By Richard Carlson. I have now started to read this book.

It’s based on simple ways to stop the little things taking over your life.  My supplier was right.  The people I was privileged to meet didn’t sweat the small stuff!  They didn’t “sweat” anything!  They seemed to have this understanding that life is more than profit, money, and stress. Ironically they had a profitable life as a result.  The culture, the relaxed atmosphere and the impeccable service was perfectly balanced.

My goal for 2013 is to learn from the Thai culture and build this into my business. I truly believe that business can profit and also be laid back.  If you had told me this before I went on honeymoon I would never have believed you.  Now I can see the vision.   How about you?

 

Read this book, enjoy and make your business better for it.

Happy New Year

 

From Richard Cooper – virtual office visionary

Follow me @holdeverything1