Tag Archives: Virtual Office

How Virtual Office can grow your business

business offices

When you’re looking to grow your business, you need to put your company in the best possible position with an impeccable reputation and status. You also need to ensure you have the time, drive and money to put your resources in to business growth.

Virtual Office can help you achieve all of the above with minimal hassle and smaller financial outgoings than you are currently spending. Here are a few ways that choosing a Virtual Office solution can be the gateway to business expansion.

Top notch credentials

When a potential client starts to scope the field for their next business opportunity, the first thing they will look at are your credentials. How established is the company? Does it look reliable and trustworthy? Does it look professional?

At this early stage you can’t rely on your own personal skills to sell your business, so you need your credentials to do the work for you and get you a foot in the door. Choosing Virtual Office with Hold Everything provides your business with a prestigious company address on Regent Street in London, with a corresponding London phone number. This allows your business to look established, serious and reliable, all through your W1 postcode.

Never miss a new lead

As part of your Hold Everything package you can get a dedicated telephone receptionist who will answer every call you receive on behalf of your company. This ensures you never miss an important call, and in turn don’t miss out on a potential new customer. Your receptionist will answer the phone to your bespoke requirements being able to pass on any crucial calls to the correct member of your team as well as filtering through sales calls to save you time and interruption.

This service will again improve your credentials, establishing your company as a premium option and encouraging new business to thrive.

Extra money in the bank

Office space anywhere costs money. However a premium and established office address in London, costs a fortune! Virtual Office is a very cost effective solution for flexible and forward-thinking businesses. With modern technology allowing your staff to work from locations across the world a set physical office is often a waste of space as well as a waste of money. Money can be better spent on generating new business and improving essential services leaving Virtual Office to help both your reputation and your finances flourish.

Productive staff produce results

Studies have shown that working from home as well as working to flexible hours produces not only happier staff with a positive work-life balance but also more productive employees. By choosing a Virtual Office solution your team will be motivated to work to a higher standard and therefore produce the best results for your business.

Without being tied to an office space it also allows you to spread you net when hiring new staff, choosing the most qualified and ambitious members to join the team rather then being limited to those living in close proximity of the office. You will end up with the best staff, working to the best of their ability and subsequently growing the business to its maximum.

Time is in your hands

Time is one of the most important factors in running a business. Commuting to an office can often mean a couple of hours twice a day every day of the week which you could be putting to use in growing your business and also ensuring you keep a stable home life balance too. This is important both for you as the leader of your company but also for your staff who need to remain motivated to work.

In addition…

In addition Hold Everything offers a number of extra benefits to help your business succeed. You will receive a thorough mail forwarding service for all your letters and packages which will be held and dispatched to your requirements. It also answers one of the concerns of Virtual Office which is what to do when you need to have those critical face-to-face client meetings (however rare). Hold Everything offers access to a premium office space at the Regent Street address which you can book and use for business meetings as you please, ensuring there are no awkward situations despite your business working remotely.

Find out more about our range of Virtual Office packages to help your business grow today!

3 ways to make the most of Virtual Office

virtual office on regent street

Virtual Office has a number of great benefits and these can be utilised by any number of companies from a wide range of sectors.

Here are 3 of our essential tips to help you make the most of your Virtual Office solution, from how to manage your Virtual Office business and optimise on some of the benefits, through to successfully communicating and interacting with your employees.

#1

It’s business as usual!

When you choose a Virtual Office package from Hold Everything this entitles you to use our prestigious London address on Regent Street as your registered business address. This can allow your company to be immediately respected and taken notice of without a client judging you for lacking a credible address.

However, importantly this is your address. You don’t need to hide it (or necessarily show it off). The beauty of Virtual Office is that you have a dedicated high end address to give to clients, use on your website, accept mail to, and so forth – but this should not have interfere with the way your business is run. Use the address as you would a real office address, it should become part of who you are as a company.

#2

“How can I help you?”

One key benefit you can take advantage of as part of your Hold Everything package is a dedicated telephone receptionist. Whether you are a small start up one-man show, a business owner working from your family home or part of a team who work remotely from various locations – lacking a constant available telephone line can be a major disadvantage. It can also feel less professional to give out your home or mobile number to potential clients. With Virtual Office you will receive a specific London telephone number which is answered in your company name and dealt with to your bespoke requirements.

As well providing a professional front for your business, your receptionist will make sure that a client call never goes unanswered or through to voice mail. They can either pass the call through to a chosen employee when available or take a message on your behalf. Either way your clients will feel well looked after and understood.

#3

At your fingertips…

Technology is essential to successful communications. Having the flexibility to work from home and hire staff from anywhere in the world is a huge benefit of Virtual Office, but you want to ensure you still feel engaged with and connected to your employees as well as your clients.

There are so many methods at your disposal which make working in a virtual team both easy and efficient, from conference calls or Skype, to Dropbox or Google docs, there is a new generation of communication technologies upon us to be utilised.

Explore the virtual opportunities

These are just a few of the many ways you can get the most out of the benefits of Virtual Office. You can also use the mail forwarding service, hireable meeting space and have the opportunity to save both money and time for your business.

How a Virtual Office could enhance your staff force

Business man working remotely mobile

To turn a good company in to a great company, you require exceptional staff. They are the bread and butter that make your business not just function, but deliver and are therefore pivotal to any company of any size.

 

The problem many office-based companies encounter is finding the right staff in the right location. Working from a set location you are limited to those who live within or are willing to travel to your office base. Using a Virtual Office to run your business you can have a registered London address without the need for your team to be located in one place. This gives you the flexibility to employ staff not only from anywhere in the country but potentially from anywhere in the world. You can focus on choosing the best employees based on their skills, ability and experience, rather than your search being narrowed by their proximity to the nearest tube stop!

 

Another benefit for employees choosing to work for a company utilising a Virtual Office solution is a flexible working day. Without being confined to an office, many employers can offer more lenient hours allowing employees to have a much better work-life balance. Flexible working conditions have been shown to result in staff who are not only happier in their job but also more productive during their working hours.

 

These discoveries about productivity are surprising to some, as an old fashioned view of those working from home are visions of your employees lounging about in their pyjamas and signing off at 3pm! However giving staff the opportunity to work from their home or a location of their choice gives them the responsibility to manage their time and their workload which often leads to voluntarily working longer as well as more productive hours.

 

As well as being more attractive to potential staff, Virtual Office has a number of other benefits. Hold Everything offers a prestigious Regent Street address for your company without the expensive overheads of renting an office space in the city. Along with your business address you will also get the perks and benefits of a dedicated telephone receptionist, mail forwarding services plus a hireable meeting space when you need to meet face-to-face with clients.

 

Your virtual receptionist will take messages and handle calls to your bespoke requirements, filtering out unwanted calls but also acting as a receptionist to all of your staff this means your employees can have their calls managed for them and make sure they never miss a vital message. Yet another perk of Virtual Office.

 

Business man working remotely mobile

Working remotely

Your staff make up the forefront of your business, so why settle for second best. Try out a Virtual Office package and make the most of your companies potential!

 

PO Boxes vs a Virtual Office

Money, money, money, we all want it but we don’t all have it available to spend on luxuries such as a serviced office in an enviable location. This means that working remotely or from home is becoming increasingly popular for businesses who wish to tighten their belts to survive in the current economy, save time on unnecessary commuting, and let’s be honest, enjoy a few more of those home comforts too!

A recurring problem for businesses is having an address available which is suitable for impressing potential clients, as well as being secure – many people may not want their home address plastered over business cards, advertising and so on to respect the privacy of their personal life and family.

Well then, why is using a PO Box not the perfect choice you may ask? They are professional (when compared to a home address), convenient and secure. Sounds great right? Until you consider the following issues:

A PO Box is….
• Expensive: Having a PO Box doesn’t come cheap, with current rates at £244 p/a collection and delivery at £303, it isn’t really fitting with the money savvy business world.
• Impersonal: People like people, they like knowing they are contacting an individual at a business and a PO Box address can appear ambiguous.
• Suspicious: Do people ‘trust’ a PO Box? It could seem as if you are hiding behind a mask, which in turns raising the notion of ‘Why? Do they have something to hide?’
• Unprofessional: A PO Box is not a substitute for the professional merits of a prestigious office address.

These issues could make potential clients wary of the business and in some cases may even deter these customers from getting in contact, choosing to go with a competitor with a registered business address that they trust.

Unfortunately it is a struggle to find alternatives that do not possess a baggage of additional problems of their own. Renting a serviced office will not only give your bank balance a heart attack, but incur all the same old problems of time wasting, stress and inconvenience which result in a negative effect on your lifestyle. Whilst turning to a freepost solution is again expensive, unprofessional and outdated.

The Modern Alternative – Virtual Office!
Choosing a virtual office solution with Hold Everything is a fantastic alternative, as you get the added bonus of using a prestigious registered business address on Regent Street, London.

So whilst a PO box may have had some selling points a virtual office is far more professional, benefitting from a prestigious W1 post code, more convenient, with our efficient mail forwarding service that filters for unwanted junk mail and only sends on what you require, and as mail is dealt with to your particular requests you also benefit from a safe and secure process.

To top it off, you will receive a range of other benefits including a professional telephone answering service, use of our flexible London boardroom to hold meetings, and in comparison with the high prices of using a PO Box our prestigious forwarding address is actually cheaper.

So when considering whether to use a PO Box over Virtual Office the question is…
Do you really want to give your business a mask to hide behind, or instead present an established and prestigious identity to be proud of?

Tags: PO Box / serviced office / business / businesses / Virtual Office / virtual office solution / prestigious registered business address / Regent Street, London / W1 post code / telephone answering service / London boardroom / prestigious identity

How to successfully run a Virtual Office…

virtual office boardroom table on beach, working remotely from home or on holiday

Virtual Office is the future. Numerous studies and articles have reported a rise in productivity for your employees and positive results for businesses who choose to operate outside of a traditional work environment. In other words, if you’re running a Virtual Office then ‘you’ are the future.

To those used to a conventional business set up, Virtual Office can be daunting. So here are some helpful hints and tips on how to successfully run a Virtual Office and most importantly how to make the most of it.

One of the key benefits of a Virtual Office solution is the ability to employ a diverse and talented workforce. Without the constraints of specificlocation, you can hire your employees from anywhere in the country, allowing you to pick the most qualified and enthusiatic rather than the most convenient.

So you’ve got your extended team of skilled individuals spread across the country, now the first challenge:

How do you manage your team?

First and foremost Virtual Office is all about social collaboration. Communications channels such as Skype, FaceTime, Google hangouts and other online instant messaging platforms are a fantastic way to keep in touch with your team. Although Virtual Office allows a flexible working approach it is important that you are still seen as the boss. Confirm some ground rules for your staff with a regular scheduled catch up using a platform of your choice. This allows you to keep on track of their goals, progress and keep connected to your employees.

Another key tool for a successful Virtual Office business is using an appropriate file sharing service. The emergence of cloud hosting platforms has allowed businesses to share and update documents in real time without the need of single server. All you need is an internet connection and employees from around the country can be sharing and working on the same documents, therefore keeping up to date and on track with your schedule. This allows you as the business owner to track progress within a common area.

Keeping up appearances

Although Virtual Office is all the rage, the concept of running your business from home can be seen as unprofessional and associated to less established businesses. To make the most of your Virtual Office you can utilise the registered London address on Regent Street as your offical business contact. Not only can you use the address but you will also have a dedicated London telephone number for your company. This gives off a professional vibe to potential clients putting their mind at ease that the business is both recognised and trustworthy.

You then need to use the service to your advantage clearly setting out a guide for mail forwarding, so all your business mail can be sorted through and sent on to an address of your choice. Hold Everything also offers a telephone answering service, this means not only do you have a London number to use but your virtual assistant will answer the phone on behalf of your company, take messages and direct important calls on to the correct contact. This means you will never miss a call again and save critical time getting distracted by sales calls.

Many people think that running a business from home can only related to a one-man job however I hope to have shown how Virtual Office gives a solution for all companies, big or small, with benefits to cost, flexibility and efficiency when managed well to make the most of your Virtual Office package.