Zoom Meetings and Your Virtual Office Set Up.

Zoom Meetings and Your Virtual Office Set Up.

 

zoom meetings

Zoom meetings can be a magnificent tool for working from home, but you will need a deft hand to get the most out of it. Your home office can offer you just as much control over your virtual meetings as a co-working space, and it can make a big difference in how much you get done and how well you can collaborate with your colleagues. It can also be an effective tool for a virtual manager. so if you never set up a Zoom account now is the time to start.  It is easy if you follow this simple guide.

Action 1: Create a Zoom account– it’s free to sign up! Either way, it takes less than a minute to sign up for a Zoom account.

Zoom Basic: This is the free variation. If you’re the meeting host), Great for 1:1 unrestricted video calling and group calls (40-minute time limit. You likewise get endless direct and group messaging abilities with Zoom Chat.
Zoom Pro: For $14.99/ month, you get all of Basic plus enhanced admin controls on your conferences, in addition to cloud recording. Compare plans and rates to find out the best one for you.
Step 2: Download the Zoom Meetings software on your desktop and mobile. You can discover that on the Zoom download centre. From there, simply check-in, and you’re good to go!

What Setup Do you Really Need For Zoom Meetings?

Your laptop computer (Mac or PC) will likely have an integrated camera and audio, but it makes a huge difference in the experience for you and others in the conference when you have a quality webcam and a great microphone.

To be your finest self on cam, we advise getting a Logitech Brio webcam and a set of Airpods (although they are pricey). Even a pair of wired mic-enabled headphones can go a long way.  To even improve your appearance on Zoom meetings you can get some cosmetic surgery tweaks – tweakments as they are referred to – so even in close up your wrinkles remain hidden. You can also enable “Touch up my appearance” to remove some of the wear and tear of lockdown. This capability can be enabled via your Zoom setting.  It is of course, easier and cheaper than a trip to Harley St or your local Botox clinic.

Virgin? BT? Talk Talk?

Normally, home internet isn’t as robust as your office network. Rest ensured, though, that Zoom is enhanced for efficiency and is known to work excellent at home, in cafes, and on your mobile network.

When you’re all set up with the software application, the setup, and your web, go to www.zoom.us/test to evaluate your audio and video. You’ll sign up with a quick test conference to help get your communication settings all rectified. I have used Zoom successfully on a fast Virgin fibre connection and also on a portable Simcard powered modem in the heart of the countryside, it all worked fine.  Zoom is designed to prioritise your audio over your video output so you will always be heard.

Hide your kitchen cupboards with a tropical garden.

Zoom Background Image
Zoom Background Image

Uploading a good background or video will help you hide background mess and other visual interruptions, specifically for those who may work out of a spare bedroom, have an inquisitive pet who follows you around or wish to keep their domestic circumstances private in a cool way.

A useful tip is to stay on mute in large meetings just in case the Amazon guy rings your doorbell rings my doorbell or Dominos Pizzas are running early. Holding the spacebar to unmute to make a quick comment makes it so much simpler to manage your audio. You will find this handy option in all Zoom plans.

Integrate your calendar

Many of us use Gmail so I’m going to go through that specific workflow, but you can find more on calendar integration here if you use Office 365 or Exchange.

No matter how comfortable your home office is, there will be days when you just don’t feel motivated to work. You may find yourself procrastinating or just staring at the computer screen, instead of doing what needs to be done. On days like that, you can also toggle your Zoom Chat status to busy so you can give yourself a bit of much-needed me-time.  When you are using Hold Everything to answer your business phone call you are always available to clients and colleagues and you can structure your working day as it suits you best.