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Our top 3 tips for managing a remote workforce

managing remote workforce in a virtual office

One of the key benefits of choosing a Virtual Office package is the sense of freedom and flexibility when it comes to building a team of employees within your business. A physical office can often limit your choice of staff as the most highly skilled and highly motivated candidates may not logistically be a good fit. You have to rely on individuals living in close proximity to your office location, with flexible circumstances allowing them to work in a physical office with fixed working hours.

Building a remote workforce has been growing in popularity in the last couple of years, with results showing staff working in these conditions are not only happier but more productive. The acceleration of Virtual Office, cloud computing and hosted desktops has expanded horizons for innovative, forward-thinking businesses wanting to make the most of modern technology. Virtual Office not only supports remote workforces but with the added bonuses of telephone answering and mail forwarding services it actively benefits those companies whose staff are based outside of a traditional office environment, making working from home or even in a different country easier than ever before.

Whilst all the tech is there to support a remote workforce it still needs efficiently managed to ensure your approach is effective and your team productive. So what can you do to successfully manage a remote workforce?

 

“Create a positive virtual workplace”

There is more to managing remote workers than giving them a laptop and flexible hours. A strong and efficient workforce need to feel appreciated and importantly not lose the feeling of being part of a team.

There are a number of ways to ensure you help create a successful environment for your virtual office employees, which will be beneficial to them and to your company. Here are our top 3 tips.


 

  1. Communication

It is essential to your relationship with a remote employee that you retain a good level of communication whether that is by phone, email or video conferencing. The way you choose to communicate should be appropriate to both your business and your individual employees. Just like in a physical office, what works for one person doesn’t necessarily work for another.

Take time to get to know your employees and once you understand how they work, ensure you establish a general routine when it comes to the manner and frequency of your communication. A good manager makes a conscious and consistent effort to reach out to remote workers, building a professional atmosphere within your virtual office environment.


 

  1. Technology

Having the right technology and tools at your fingertips ensures a virtual workspace runs smoothly and efficiently. This allows remote team members to feel connected and involved at all times.

Video conferencing platforms such as Skype and Webex encourage face-to-face meetings to take place in a virtual environment and is a great way to bring people together and strengthen them as a team.

Project management programs are another great tool for remote workers. Using apps such as Trello or Basecamp are just a few of the options which allow multiple team members to view progress and to contribute to an ongoing project.

With cloud storage and social communication channels forever widening, there are no excuses to ensuring the right tools are established for your remote employees to succeed.


 

  1. Trust and Accountability

A virtual office is more than just a virtual address – it becomes the whole business environment in which your employees work. With staff working from various locations, including their homes and often in different time zones, trust is essential.

Managing a remote workforce can be a daunting experience if you are new to it, as you have to create relationships with your employees where you can feel confident that they are completing the work they need to without being able to monitor them in an office environment.

A top tip for building trust is to ensure your employees have key goals and responsibilities, meaning they still have to hit deadlines and take accountability for their workload despite being unsupervised.

Not only does this focus employees, but puts your mind at ease that they are not sitting at home with their feet up, with studies actually showing that remote workers are more productive.


 

With a remote workforce in place you can take advantage of the key benefits of an affordable Virtual Office package including mail forwarding, telephone answering, boardroom hire and a prestigious registered company address on Regent Street.

 

Using our flexible meeting room space to your advantage

Meeting room hire central london regent street

Whilst Virtual Office is the perfect solution for companies working remotely and using the latest advances in technology to hold meetings, communicate with staff and undertake their own work from anywhere in the world, many businesses still appreciate the flexibility and security of being able to use a premium meeting room space as and when they require.

 

Our comprehensive meeting room services compromise of a comfortable, professional and well equipped boardroom, suitable for businesses to use for a range of services. We have highlighted three of the most popular reasons our clients choose to utilise our boardroom facilities:

 

  1. Client meetings

However rare face-to-face meetings are becoming, you will undoubtedly need or want to meet up with a client every now and then. When these occasions arise, you will likely feel that the wobbly table in your favourite coffee shop, or the self-made study in your back room don’t create the right atmosphere to match the company image you are looking to portray.

Our boardroom is situated on Regent Street in Central London allowing you to invite your clients to a prestigious location in the capital for your meetings, however big or small. If you choose to take advantage of one of our many Virtual Office packages, you can choose from a range of packages, which offer varying amounts of access to our meeting space. As our packages allow you to use this esteemed W1 postcode as your registered office address, it creates a seamless offering from where your company is set up, to where you mail is delivered (with a mail forwarding service to fit) as well as being a physical location for your client meetings.

 

  1. Presentations

In addition to a regular client catch up, you may find yourself in a position where you need to give a formal presentation, or pitch an important proposal, and therefore require a suitable environment to do so.

Our meeting rooms are set up with all the features and facilities needed to give a professional and hassle-free presentation. With a capacity for up 8 people, it is the perfect space to comfortably suit small groups. We offer unlimited access to Wireless Broadband Internet, an Overhead Projector and an A1 White Board Flipchart for you to utilise for your chosen presentation format.

Crucially, your environment can shape the way your presentation is perceived. From a comfy chair to a well-lit room, your colleagues and clients are more likely to engage with your presentation if they are impressed by the professionalism of their surroundings.

 

  1. Hot-desking

Our boardroom is not restricted to use for meetings, the desk space is perfect for providing you with the privacy you need to carry out your work whilst in Central London. As well as taking advantage of one of our Virtual Office solutions, you can also choose to hire the boardroom for full day or half day use, or even by the hour, which is ideal for hot-desking between meetings.

Meeting room hire central london regent street

Meeting room hire central london regent street

How to get started…

Our meeting room space can be hired on a flexible basis as and when you need it, meaning you have the option to use the space without the need to be tied in to a contract.

However, the best way to make the most of the boardroom is through one of our monthly Virtual Office packages which can include a mail forwarding and telephone answering service, as well as allocated use of the boardroom at extremely competitive rates.

Our packages have a set number of meeting room slots available for you to take advantage of on a monthly basis, whilst still being able to add on additional meeting days, or pay by the hour at your convenience.

Whatever your requirements, Hold Everything can offer you a flexible package to suit. See more here https://www.hold-everything.com/hire-meeting-rooms-uk/

The best value virtual office packages in London

offices in london

The flexible nature of a virtual office solution, gives you the opportunity to run your business from anywhere in the world and employ the most highly trained remote workforce. As a company you can gain all the benefits associated with your traditional office environment and do so for a fraction of the price.
So if you are sold on the idea of a virtual office the question is; How do you get your virtual foot in the door? And what is the ultimate package for your business?
Not only do we offer a range of packages to suit every individual business, but at Hold Everything we guarantee one of the cheapest virtual office packages solutions in London. In a ‘virtual’ nutshell here is a summary of our four main packages along with their key benefits – but remember, you can choose to select from our additional services to create your very own bespoke virtual office solution.

1. Simply Diverted Telephone
Our first package allows you to take advantage of using an allocated London 020 number for your business. You will be able to automatically set up telephone forwarding to any number of your choice, not only in the UK, but anywhere in the world. Plus, there are no hidden costs for line installation or rental, these are both included in the price.
This package is available for only £15 per month.

2. Simply Mail Hold
Our mail holding package provides your business with a prestigious Regent Street, London, W1 address to use for your company, with two individual names automatically included. Allowing you to use this address as your own lets existing and potential customers feel secure in the knowledge that your office is linked to a highly respected and central location in London.
With this package, Hold Everything will accept an unlimited amount of mail and packages on your behalf with no handling charges*. This is ideal for businesses who wish to collect their mail as and when suits, with no collection charges added on.
You can choose our mail hold package for only £15 per month.

3. Simply Mail Forwarding
As our most popular virtual office package, Simply Mail Forwarding offers all the benefits of our mail holding package, including a W1 postcode, unlimited receipt of mail and packages and no handling charges, with the additional mail forwarding service on top.
Our standard package allows your mail to be forwarded on a weekly basis to any chosen UK location, as well as having the option to collect mail instead when it best suits you.
With a starting cost of £20 per month, we offer the cheapest virtual office mail forwarding package in the London area.

4. Overseas Mail Forwarding
Our final package is ideal for overseas clients wanting a UK base for their company. If you are looking to branch in to the UK from another country, then having a well known and respected location like Regent Street, London, is even more vital to your reputation.
Our Overseas Mail Forwarding package does exactly what it says on the tin, redirecting your mail to an international address of your choice on a weekly basis.
Our international package is all yours for just £25 per month.

Added extras…
If you’re looking to add a few bespoke features to any of our standard packages we can create a tailored package to suit you. Our additional offerings include Registered office, live telephone answering, scanning facilities, boardroom club, text alerts and fax to email services.

Getting started
All you need to do is choose from one of our great value virtual office packages, starting from at little as £15 per month, and you could be benefitting from one of the most reliable and cheapest virtual office packages in London.

The cheapest way to get your business on the map

Choosing to run your own business can be a daunting prospect, with numerous new considerations, risks and uncertainties around every corner. Whether you are a start-up or you have an established business, running costs are still a key concern and a savvy business owner will always be on the lookout for the cheapest solution for your business essentials.

In recent years we’ve seen the cost of office space rising, especially in the most desirable areas of the UK such as London. This means choosing to rent or buy office space is a huge financial burden as well as a big risk for a business owner. However, Virtual Office provides an alternative solution to purchasing physical office space, providing a registered office address for your company without the requirements of being permanently based in the building. A Virtual Office alternative is not only the cheapest option, but has the lowest risk factor for your business.

To better understand the benefits of choosing to save with a Virtual Office solution, we have put together a summary of 3 key perks that Virtual Office can offer you and your business:

1. Establishing your company with Virtual Office

Gaining the trust of potential clients is a difficult task especially for a new business venture or for those who run a business from home. When looking for a business or service to use, clients want to feel reassured that the company is both professional and reliable. Choosing a Virtual Office package from Hold Everything allows you to benefit from a premium registered office address on Regent Street in London – the cheapest way to gain a W1 postcode. Something as simple as your company address can instil confidence in potential clients who may have had doubts if your business instead used an ambiguous or rural home address.

2. Contemporary, Flexible and Motivated

Virtual Office has become increasingly popular among businesses who are changing the way they work inline with the modern business world. As well as the expense associated with hiring an office space you also tie your staff in to travelling to a particular location everyday and working within the boundaries of the office hours. With digital messaging and remote conferences being a common and successful way of running meetings, businesses are open to hiring people from locations across the world allowing them to work flexible hours and from the comfort of their own homes. This leads to not only the ability to recruit the most highly skilled staff force, but also results in those staff members being highly motivated, hard-working and grateful for the flexible opportunity. Creating a stronger work-life balance can result in happier and therefore more productive employees for your business. Ensuring the cheapest business solution with Virtual Office allows you to spend money on staff training and incentives to create a team you can be proud of.

3. The perfect package for you

Our Virtual Office packages do not just come as a one size fits all option. Instead you can choose a combination of added services to best suit your company. We offer services such as a telephone answering service with a dedicated virtual receptionist, and mail forwarding to a UK address or with the option to redirect your mail internationally. In addition, we have an exceptional boardroom at our Regent Street address which is available to use for those important business meetings and comes with all the essential equipment you may need. Our available packages all include your premium registered office address and it is quick and easy to get started.

In summary, Virtual Office is one of the cheapest ways to get your company recognised and established in the business world. So make sure you are financially savvy, modern and flexible, and use Virtual Office to put your business in the best possible position for a successful future.

The Significance of Having a Virtual Office in London

city scape of london offices virtual office london

For several decades, the image of a working environment has always been a typical office setting and still, it is a practice followed by hundreds of thousands of entrepreneurs across the planet. However, the changing trends and evolving technology solutions have provided entrepreneurs, both emerging and established ones, with multiple alternative business structures and working arrangements, which have gained a lot of attention and appreciation in recent times. Among all the solutions, virtual office is the latest and most effective concept that has taken the world by storm. It has completely revolutionised the traditional business landscape and in a phenomenal way. The trend of having a virtual office in London has exploded in popularity, especially among startup businesses, small and medium-sized organisations.

There are umpteen benefits of having a virtual office such as a city centre address, telephone call handling and mail forwarding without having to operate from a centralised location. Having a virtual office in a city like London allows businesses to portray a professional image without the need to actually rent or buy a traditional office space. Plus, if you operate a virtual office, the chances are your employees are happier and more productive. They will definitely enjoy the idea of not having to physically go to work in the morning, particularly if the task requires ditching a long commute and wearing formal clothes to the office. In a virtual office, you can collaborate with your team and work-together without any problems.

Video conferencing, cloud-based software and various other cutting edge communication systems can streamline communication and make sure your business operates as smoothly as it would if you and your employees were constantly face-to-face. With professional London virtual office services, you have access to conference rooms and boardrooms, which are fully equipped to undertake meetings.

Whether you are a startup business or an owner of a small venture and looking for a way to expand your business empire, then there are a few dedicated companies such as Hold Everything that are committed to providing small and medium businesses with unmatched virtual office solutions including mail forwarding London and a london virtual business address. With Hold Everything, you can have a virtual office in London’s Regent Street which can create a phenomenal brand image. Regent Street is home to a number of globally recognised companies and having a virtual office can leave a long lasting impression on your clients and potential customers. At Hold Everything, we offer tailored plans and pricing to match up with every needs and requirements of the business owner.

About Hold Everything

Hold Everything is a long standing, renowned company based in London that offers virtual office solutions including mail forwarding London and a virtual office address on London’s Regent Street. Go to Hold-everything.com for more information about virtual office solutions and packages offered by Hold Everything.

city scape of london offices

Virtual office and mail forwarding service from a central london office