Category Archives: Business Professionalism

Is your business address killing your business?

London most prestigious virtual office address on Regent Street provided by hold-everything.com can protect your home address and save your business address potentially affecting your business.

Your home address can say a lot about you, so therefore your businesses address can also say a lot about your business. When looking at an address the first thing I look at is the City, whether it be London, Liverpool, or Birmingham, it is important. If potential clients are analysing your website the thing that will catch their eye too is the location of your business.

As a first impressions stand for a lot in the business world it is of the utmost importance to expel pretentiousness and professionalism. Thus, Regent Street, London, speaks for itself and you are able emit a great first impression to prospective clients.

When conducting your business from home you leave yourself vulnerable to variables that you do not have control over. Firstly, your home address will stay on certain databases such as companies house forever which can lead to unwanted visitors at unwanted and unscheduled times.

Secondly, your personal life and business life can become mixed, for example members of your household that fall ill and require assistance. Therefore, you are less likely to be able to conduct all your work responsibilities in one day, causing a delay, putting you behind schedule and not giving your clients the full attention they need from you as a business owner.

Additionally, if you have young children, walking into a home full of scattered toys doesn’t give off the best organisational look. Conducting meetings at home can therefore be a struggle.

A Great Solution

Here at Hold Everything not only do we offer a registered office, mail forwarding and telephone answering services, we also offer a meeting room for you to use at your disposal. So as well as registering your address to Central London, your business meetings can also take place here too.

One of our recently joined clients came into the office to check out our meeting space and discuss the process of incorporation to Hold Everything, whilst doing this he mentioned that because his business was based in Manchester he found that other larger companies would not entertain his business until he moved to a London address.

We also spoke to past client Suraj Sodha from WPMaintain whose business has grown and now has his own office, he said:-

“When I first started my business and had no office space, I used a virtual office through Hold Everything which immediately gave my business a prestigious London address and an element of trust to new clients. I used this address on my website and business stationery to demonstrate to potential clients that I had a London presence.

I knew this was a great idea when I won a new contract worth £60,000 and the client said that they were impressed by our presence in London at a prestigious address compared to other suppliers who they had considered.”

This is a prime example of what a London address can do for your business. Not only are you registered in the business capital of the United Kingdom and therefore taken more seriously, you are also surrounded by other powerful businesses and their top quality standing will rub off on your business, which results in improving your business’ corporate identity.

Mollie Churney

Suraj Sodha from WPMaintain website: https://www.wpmaintain.co.uk

3 ways to make the most of Virtual Office

virtual office on regent street

Virtual Office has a number of great benefits and these can be utilised by any number of companies from a wide range of sectors.

Here are 3 of our essential tips to help you make the most of your Virtual Office solution, from how to manage your Virtual Office business and optimise on some of the benefits, through to successfully communicating and interacting with your employees.

#1

It’s business as usual!

When you choose a Virtual Office package from Hold Everything this entitles you to use our prestigious London address on Regent Street as your registered business address. This can allow your company to be immediately respected and taken notice of without a client judging you for lacking a credible address.

However, importantly this is your address. You don’t need to hide it (or necessarily show it off). The beauty of Virtual Office is that you have a dedicated high end address to give to clients, use on your website, accept mail to, and so forth – but this should not have interfere with the way your business is run. Use the address as you would a real office address, it should become part of who you are as a company.

#2

“How can I help you?”

One key benefit you can take advantage of as part of your Hold Everything package is a dedicated telephone receptionist. Whether you are a small start up one-man show, a business owner working from your family home or part of a team who work remotely from various locations – lacking a constant available telephone line can be a major disadvantage. It can also feel less professional to give out your home or mobile number to potential clients. With Virtual Office you will receive a specific London telephone number which is answered in your company name and dealt with to your bespoke requirements.

As well providing a professional front for your business, your receptionist will make sure that a client call never goes unanswered or through to voice mail. They can either pass the call through to a chosen employee when available or take a message on your behalf. Either way your clients will feel well looked after and understood.

#3

At your fingertips…

Technology is essential to successful communications. Having the flexibility to work from home and hire staff from anywhere in the world is a huge benefit of Virtual Office, but you want to ensure you still feel engaged with and connected to your employees as well as your clients.

There are so many methods at your disposal which make working in a virtual team both easy and efficient, from conference calls or Skype, to Dropbox or Google docs, there is a new generation of communication technologies upon us to be utilised.

Explore the virtual opportunities

These are just a few of the many ways you can get the most out of the benefits of Virtual Office. You can also use the mail forwarding service, hireable meeting space and have the opportunity to save both money and time for your business.

How a Virtual Office could enhance your staff force

Business man working remotely mobile

To turn a good company in to a great company, you require exceptional staff. They are the bread and butter that make your business not just function, but deliver and are therefore pivotal to any company of any size.

 

The problem many office-based companies encounter is finding the right staff in the right location. Working from a set location you are limited to those who live within or are willing to travel to your office base. Using a Virtual Office to run your business you can have a registered London address without the need for your team to be located in one place. This gives you the flexibility to employ staff not only from anywhere in the country but potentially from anywhere in the world. You can focus on choosing the best employees based on their skills, ability and experience, rather than your search being narrowed by their proximity to the nearest tube stop!

 

Another benefit for employees choosing to work for a company utilising a Virtual Office solution is a flexible working day. Without being confined to an office, many employers can offer more lenient hours allowing employees to have a much better work-life balance. Flexible working conditions have been shown to result in staff who are not only happier in their job but also more productive during their working hours.

 

These discoveries about productivity are surprising to some, as an old fashioned view of those working from home are visions of your employees lounging about in their pyjamas and signing off at 3pm! However giving staff the opportunity to work from their home or a location of their choice gives them the responsibility to manage their time and their workload which often leads to voluntarily working longer as well as more productive hours.

 

As well as being more attractive to potential staff, Virtual Office has a number of other benefits. Hold Everything offers a prestigious Regent Street address for your company without the expensive overheads of renting an office space in the city. Along with your business address you will also get the perks and benefits of a dedicated telephone receptionist, mail forwarding services plus a hireable meeting space when you need to meet face-to-face with clients.

 

Your virtual receptionist will take messages and handle calls to your bespoke requirements, filtering out unwanted calls but also acting as a receptionist to all of your staff this means your employees can have their calls managed for them and make sure they never miss a vital message. Yet another perk of Virtual Office.

 

Business man working remotely mobile

Working remotely

Your staff make up the forefront of your business, so why settle for second best. Try out a Virtual Office package and make the most of your companies potential!

 

Taking a break …… a message from Richard Cooper!

As the sunnier weather finally arrives, many of us start to look to our summer breaks and holidays.  One of the big reasons I became self employed was to  be able to take holiday and time off as and when I wanted without the restrictions of a boss or having to ask permission.

As many of you will undoubtedly know, in practice this isn’t necessarily as easy.  If you are the sole owner of the business its not always easy to take a break. When you live breathe and love your business its very difficult to leave it.  So how DO you take a break without breaking your business?

Here are my top tips:

1)      Plan a break – it sounds obvious but make sure you plan some of your holiday time at the beginning of your year.  New to business?  Plan some time now.  It will allow you to communicate to your clients if you will be away.

2)      Use a virtual assistant – even if you are on a beach, your client calls will be answered.  DIVERT your mobile to them – it will save you money when they call and reassure your clients that your business can be contacted when you are away.

3)      Be contactable by your VA (virtual assistant) / Friends and family on a LOCAL sim number.  By using such a service you can save money, be contactable and keep in touch without having to spend all of your break IN your business

4)      Screen your emails.  Some of the most efficient business owners I know screen their emails but don’t respond unless it’s a dire emergency.  Set your email out of office to reflect that you will be picking up emails but only periodically.

Our company provide overseas phone facilities and they are proving extremely popular to our clients.  One of the biggest benefits is the low cost way to keep in touch.

The biggest thing is not to feel bad taking a break.  This is part of the reason many of us started our own ventures, and its really important to enjoy the fruits of your labour.

If your clients don’t like it?  Then maybe you need to review the type of client that you have. Remember that YOU run your business NOT  your clients.

So go on…. Book that break today or at the very minimum write time in the diary to be away fro your business. Some of my best ideas come when I take a break.  I still keep in touch, but not at the cost of my family/home time.

Until next time….

Richard Cooper – Virtual office visionary
Follow us @holdeverything1

I’m too busy – a message from Richard Cooper

virtual office visionary

If you are too busy to read this then please scroll to the last paragraph of this blog:

Have you ever been on the end of a conversation where the other person is just constantly “too busy”?  Are you constantly chasing a client who is too busy to email, speak or contact you?

In business we are taught specifically not to say “business is quiet”.  It is perceived we are not successful as a business and have too much time on our hands.   So surely then we have to be perceived as being “busy busy busy” all of the time?    A busy company is a successful company isn’t it?

Well not always it seems.  Being busy to the extent that your company looks effective and maybe has to call a client back or book a few days in advance is great, however here are three warning signs that your company MAY be portraying a “too busy” image that could be doing more harm than good.

 

1)      Refusing meetings with a client because they are not worth the time:  On the face of it you may be shocked that a company would do this?   However many companies use email/phone or another medium to avoid having to see a client because they are just TOO busy or at least want to give that perception.

How does the client see it? Many clients will feel that they are not valuable and that if you are too busy for their business then maybe you don’t need it. There’s a difference between a small client who genuinely needs help and “energy vampires” who would have you in their office on tap if they could.  I’m not saying spend all of your time going out and meeting every client but do be careful how it looks.

What to do?   Can someone from your office meet the client on your behalf – especially if it’s a smaller client who needs reassurance? It doesn’t always have to be YOU.   Can they come to your office?  Can you Skype?  There is always an answer and you never know when that small client will suddenly hit the big time!

 

2)      I’m too busy to go networking:  Many businesses say this all of the time.   “I have enough business” is another line which I hear often.  The thing is that we all use word of mouth as a way to gain new business.  Not being part of your community will isolate you in the long term.  There are groups for every budget but you must be involved.

How does the client see it?   Whilst they may feel that you are concentrating on them, how about your OTHER clients – your suppliers, connections and contractors – remember these people are ALL customers to you.   They may see it that you are happy to take business but not make the effort to go out and build relationships on your doorstep.

What to do? Can you send someone from your business?  Can you go to one close to your business which isn’t commitment based.   Look at your calendar and MAKE an hour a month at least to meet others local to you.  Don’t judge a group by what others say, go and make your own decisions.

 

3)      I’m JUST TOO Busy!  Full stop:  Really??  You seriously are too busy to be in business?  Where are you spending most of your time?  Is it with the people who pay you the most?  Or is it on the small day to day stuff.

How does the client see it?  That you are too busy for them, that you are ineffective and have poor time management skills.  They may also see that you will place quantity over quality.  That’s not a bad thing necessarily, but DO be sure that this is your business goal and that you have a very clear strategy on it if this is your vision.

What to do?  STOP…… NOW….. Look around at where you should be growing your business.  Hint:  It’s not from doing everything yourself.  You don’t need a big budget to outsource calls to a virtual answer service or to hire someone part time / commission based or even an apprentice.  If you are too busy full stop then you must take action.  Source someone to take the pressure off and seek a life coach ……..  but if you feel like you cannot continue then it will eventually destroy you and your business.

 

Think about it.  If you have taken the time to read this blog, you have already committed to changing your business.  Even if you have scrolled down from the top, it has been enough to interest you.    SO what action can you take NOW….. so that you DO have more time to grow your business successfully?

 

Until next time
Richard Cooper – Virtual office visionary
Follow me @holdeverything1